Assignment Overview

Duration: 4 hours
Total Marks: 25 points
Type: Individual practical work
Submission: Multiple Word documents demonstrating various skills

Learning Outcomes

By completing this assignment, you will demonstrate your ability to:

  • Apply professional font and paragraph formatting
  • Insert and format various elements (charts, images, tables)
  • Create complex page layouts with headers, footers, and sections
  • Use advanced features (table of contents, citations, mail merge)
  • Apply proofing and collaboration tools

Part A: Professional Document Formatting (8 points)

Task 1: Create a Business Report (8 points)

Instructions: Create a 3-4 page business report on the topic: “Digital Transformation in Nepali Businesses”

Required Elements:

  1. Cover Page (1 point)
    • Title (centered, bold, 18 pt)
    • Subtitle: “A Comprehensive Analysis”
    • Your name and student ID
    • Course name: PRC 110
    • Date
    • Use appropriate spacing and alignment
  2. Table of Contents (1 point)
    • Automated table of contents
    • Include page numbers
    • Update before submission
  3. Body Content (4 points)
    • Introduction (1 paragraph)
    • Section 1: Current State of Digital Adoption (2-3 paragraphs)
    • Section 2: Challenges and Opportunities (2-3 paragraphs)
    • Section 3: Future Outlook (2-3 paragraphs)
    • Conclusion (1 paragraph)

    Formatting Requirements:

    • Font: Times New Roman, 12 pt for body text
    • Headings: Bold, 14 pt
    • Line spacing: 1.5
    • Alignment: Justified
    • First line indent: 0.5”
    • Page margins: 1” all sides
  4. References (1 point)
    • Include at least 3 references
    • Use automated citations and bibliography
    • Citation style: APA or MLA
  5. Professional Elements (1 point)
    • Header: Document title on all pages except cover
    • Footer: Page numbers (centered)
    • At least one table showing data
    • At least one chart or image (with caption)

Deliverable: Task1_Business_Report.docx

Part B: Advanced Features (10 points)

Task 2: Mail Merge for Event Invitations (4 points)

Instructions: Create a mail merge document for sending personalized event invitations.

Step 1: Create Data Source (1 point) Create an Excel file with the following columns:

  • Title (Mr./Ms./Dr.)
  • FirstName
  • LastName
  • Company
  • Email

Include at least 5 sample recipients.

Step 2: Create Main Document (2 points) Create an invitation letter with:

  • Professional letterhead (your institution name)
  • Date
  • Personalized greeting using merge fields
  • Event details:
    • Event: “Digital Marketing Workshop”
    • Date: February 15, 2026
    • Time: 2:00 PM - 5:00 PM
    • Venue: [Your Institution Name]
  • Personalized content mentioning recipient’s company
  • Professional closing

Step 3: Complete Merge (1 point)

  • Generate merged documents
  • Save as individual letters
  • Submit first 3 merged letters

Deliverables:

  • Task2_Data_Source.xlsx
  • Task2_Main_Document.docx
  • Task2_Merged_Letter1.docx
  • Task2_Merged_Letter2.docx
  • Task2_Merged_Letter3.docx

Task 3: Document with Advanced Formatting (3 points)

Instructions: Create a document titled “MS Word Advanced Features Guide” demonstrating:

  1. Multiple Sections (1 point)
    • Section 1: Portrait orientation
    • Section 2: Landscape orientation
    • Different headers/footers for each section
  2. Automated Elements (1 point)
    • Table of contents
    • Table of figures (with at least 3 captioned images)
    • Footnotes (at least 3)
  3. Complex Formatting (1 point)
    • Text boxes with formatted text
    • Equations (at least 2 mathematical equations)
    • Symbols and special characters
    • Hyperlinks to external websites

Deliverable: Task3_Advanced_Document.docx

Task 4: Track Changes and Comments (3 points)

Instructions:

Step 1: Create Original Document (1 point) Write a 1-page article on “Importance of Computer Skills in Modern Business”

Step 2: Enable Track Changes (1 point)

  1. Turn on Track Changes
  2. Make at least 5 edits:
    • Add new sentences
    • Delete some text
    • Modify existing content
    • Change formatting
  3. Keep all changes visible

Step 3: Add Comments (1 point)

  • Add at least 3 comments explaining your changes
  • Use comments to suggest improvements
  • Respond to your own comments (simulating collaboration)

Deliverables:

  • Task4_Original.docx (without track changes)
  • Task4_With_Changes.docx (with tracked changes and comments visible)

Part C: Page Layout and Design (5 points)

Task 5: Newsletter Design (5 points)

Instructions: Create a 2-page newsletter for your institution.

Required Elements:

  1. Layout (2 points)
    • Two-column layout for main content
    • Professional header with newsletter name and date
    • Footer with page numbers and contact information
    • Appropriate margins and spacing
  2. Content (2 points)
    • Masthead (newsletter title, volume, date)
    • At least 3 articles with headlines
    • Pull quotes or highlighted text
    • At least 2 images with text wrapping
    • One table or chart
  3. Design (1 point)
    • Consistent color scheme
    • Professional fonts
    • Borders and shading where appropriate
    • Balanced layout with white space

Deliverable: Task5_Newsletter.docx

Part D: Practical Skills Test (2 points)

Task 6: Speed and Accuracy Challenge (2 points)

Instructions: Demonstrate your proficiency by completing the following tasks as quickly and accurately as possible:

  1. Formatting Speed Test (1 point)
    • Download the provided unformatted document: Speed_Test_Template.docx (Use raw_text.txt as content)
    • Apply the following formatting in under 10 minutes:
      • Change font to Arial 11pt
      • Apply Heading 1 style to all section titles
      • Set line spacing to 1.5
      • Add page numbers
      • Insert a table of contents
    • Document your completion time
  2. Keyboard Shortcuts Mastery (1 point)** Create a document listing 15 MS Word keyboard shortcuts you’ve mastered
    • Include shortcut and description
    • Format as a professional table
    • Demonstrate use of Format Painter

Deliverables:

  • Task6_Speed_Test_Completed.docx (with completion time noted)
  • Task6_Shortcuts.docx

Submission Guidelines

File Organization

Create a folder named: PRC110_Unit2_[YourName]

Organize files as follows:

PRC110_Unit2_[YourName]/
├── PartA_Professional/
│   └── Task1_Business_Report.docx
├── PartB_Advanced/
│   ├── Task2_Data_Source.xlsx
│   ├── Task2_Main_Document.docx
│   ├── Task2_Merged_Letter1.docx
│   ├── Task2_Merged_Letter2.docx
│   ├── Task2_Merged_Letter3.docx
│   ├── Task3_Advanced_Document.docx
│   ├── Task4_Original.docx
│   └── Task4_With_Changes.docx
├── PartC_Design/
│   └── Task5_Newsletter.docx
└── PartD_Skills/
    ├── Task6_Speed_Test_Completed.docx
    └── Task6_Shortcuts.docx

Submission Method

Submission Method is on Google Classroom. Deadlines and other instructions will be there.

Grading Rubric

Component Points Criteria
Part A: Professional Document 8  
Cover Page 1 Professional, all elements present
Table of Contents 1 Automated, accurate page numbers
Body Content 4 Well-written, proper formatting, all sections present
References 1 Automated citations, 3+ sources
Professional Elements 1 Headers, footers, table, chart present
Part B: Advanced Features 10  
Mail Merge Data 1 Complete Excel file with 5+ recipients
Mail Merge Document 2 Professional letter with merge fields
Merged Letters 1 3 correctly merged letters submitted
Advanced Document 3 All required elements present and correct
Track Changes 3 Original + tracked version with comments
Part C: Page Layout 5  
Newsletter Layout 2 Professional two-column design
Newsletter Content 2 Complete articles, images, data
Newsletter Design 1 Attractive, consistent, professional
Part D: Practical Skills 2  
Speed Test 1 Completed correctly within time
Shortcuts Mastery 1 15 shortcuts listed and demonstrated
Total 25  

Tips for Success

  1. Read Instructions Carefully: Ensure you include all required elements
  2. Use Styles: Apply consistent formatting using Word styles
  3. Save Frequently: Use Ctrl + S often to avoid losing work
  4. Check Spelling: Run spell check before submission
  5. Test Mail Merge: Verify merge fields work correctly
  6. Preview Documents: Check how documents look before submitting
  7. Organize Files: Use exact file names and folder structure specified
  8. Start Early: Don’t wait until the last minute

Common Mistakes to Avoid

  1. Manual formatting instead of styles — Use built-in styles for consistency
  2. Forgetting to update table of contents — Right-click and update before submission
  3. Incorrect mail merge fields — Test with preview before finalizing
  4. Missing page numbers — Check all pages have numbers where required
  5. Inconsistent formatting — Use Format Painter for consistency
  6. Not saving in .docx format — Ensure compatibility
  7. Submitting without proofreading — Always review before submission

Additional Resources

Academic Integrity

  • All written content must be your own
  • Properly cite all sources used
  • Do not copy content from classmates
  • Use plagiarism checkers if available
  • Collaboration on concepts is allowed, but each student must create their own documents

Good luck with your assignment!

📚 Related Notes: