Unit 2.1: MS Word Basics - Formatting

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Unit 2.1

MS Word Basics: Formatting

PRC 110: Software Skills Practicum

Learning Objectives

  • Master Font Formatting (Typeface, Size, Color).
  • Understand Paragraph Formatting (Alignment, Spacing).
  • Use the Format Painter for efficiency.
  • Apply Styles for consistent documents.

Font Formatting

The visual style of your text.

Typeface

  • Serif: Times New Roman (Traditional)
  • Sans-Serif: Arial, Calibri (Modern)

Size & Style

  • Body: 11-12 pt
  • Headings: 14-18 pt
  • Bold, Italic, Underline

Shortcut: `Ctrl + D` opens Font Dialog.

Paragraph Formatting

Alignment

  • LEFT (`Ctrl + L`): Standard for body text.
  • CENTER (`Ctrl + E`): Titles and headings.
  • RIGHT (`Ctrl + R`): Dates, signatures.
  • JUSTIFY (`Ctrl + J`): Newspapers, formal reports.

Check: Fonts & Alignment

Ask a student or group first — then click to check.

Spacing & Indentation

Line Spacing

  • 1.0 (Single)
  • 1.15 (Default)
  • 1.5 or 2.0 (Double)

Indentation

  • First Line: Paragraph start (`Tab`).
  • Hanging: References list (`Ctrl + T`).

Format Painter

The "Copy-Paste" for Formatting!

  • Single Click: Apply once.
  • Double Click: Apply multiple times.
  • Shortcut: `Ctrl + Shift + C` / `Ctrl + Shift + V`.

Using Styles

Why use Styles (Heading 1, Normal, etc.)?

  • Consistency: Entire doc looks professional.
  • Efficiency: Change one style, update everywhere.
  • Navigation: Enables automated Table of Contents.

Check: Styles & Spacing

Ask a student or group first — then click to check.

Practicum 2.1

Format a raw document

Open Speed_Test_Template.docx or raw_text.txt:

  1. Title → Arial 16pt Bold Centered.
  2. Body → TNR 12pt Justified, 1.5 spacing, first-line indent.
  3. Use Format Painter + Heading styles.