Learning Objectives
- Run Spelling & Grammar (
F7) without accepting every suggestion blindly - Add, reply to, and resolve comments
- Record edits with Track Changes
- Accept/reject individual changes (Model Lab Test Set B pattern)
- Use a simple version-naming workflow
1) Spelling and Grammar
- Review → Spelling & Grammar or press
F7. - Decide case-by-case: Change, Ignore, or Add to Dictionary (names, Nepali proper nouns).
- Set proofing language if needed: Review → Language → Set Proofing Language → English (UK/US as required).
Before any PRC 110 submission, run proofing once on the final file.
2) Comments
- Select text → Review → New Comment.
- Write an actionable note (
Clarify Excel example here.). - Reply inside the comment thread to simulate collaboration.
- Resolve when the issue is fixed; delete only when the thread is obsolete.
3) Track Changes
- Review → Track Changes → Track Changes (toggle on).
- Display: All Markup while reviewing; Simple Markup while writing.
- Typical edits: insert words, delete phrases, replace terms, small formatting fixes.
- Keep Track Changes on until the review pass is finished.
Set B drill
- Insert “highly” before “productive”
- Delete a short phrase
- Replace “vital” with “essential”
- Comment on “spreadsheets”
- Accept the insertion; Reject the deletion
Use Review → Accept / Reject (or right-click the change).
4) Collaboration Workflow
| Role | Responsibility |
|---|---|
| Author | Owns the master file; merges final accepts |
| Reviewer | Track Changes + comments only |
| Both | Clear file names: Report_v1.docx, Report_v2_reviewed.docx, Report_final.docx |
Prefer one shared master over emailing five conflicting copies.
Practice Task
- Write a one-page article on computer skills for business.
- Turn on Track Changes; make at least 5 edits.
- Add at least 3 comments.
- Accept/reject selectively so the final file shows intentional history (or a clean accepted copy plus the marked-up copy, as your assignment requires).
📚 Continue to Unit 3: Cell Referencing
