Learning Objectives

  • Run Spelling & Grammar (F7) without accepting every suggestion blindly
  • Add, reply to, and resolve comments
  • Record edits with Track Changes
  • Accept/reject individual changes (Model Lab Test Set B pattern)
  • Use a simple version-naming workflow

1) Spelling and Grammar

  1. Review → Spelling & Grammar or press F7.
  2. Decide case-by-case: Change, Ignore, or Add to Dictionary (names, Nepali proper nouns).
  3. Set proofing language if needed: Review → Language → Set Proofing Language → English (UK/US as required).

Before any PRC 110 submission, run proofing once on the final file.

2) Comments

  1. Select text → Review → New Comment.
  2. Write an actionable note (Clarify Excel example here.).
  3. Reply inside the comment thread to simulate collaboration.
  4. Resolve when the issue is fixed; delete only when the thread is obsolete.

3) Track Changes

  1. Review → Track Changes → Track Changes (toggle on).
  2. Display: All Markup while reviewing; Simple Markup while writing.
  3. Typical edits: insert words, delete phrases, replace terms, small formatting fixes.
  4. Keep Track Changes on until the review pass is finished.

Set B drill

  • Insert “highly” before “productive”
  • Delete a short phrase
  • Replace “vital” with “essential”
  • Comment on “spreadsheets”
  • Accept the insertion; Reject the deletion

Use Review → Accept / Reject (or right-click the change).

4) Collaboration Workflow

Role Responsibility
Author Owns the master file; merges final accepts
Reviewer Track Changes + comments only
Both Clear file names: Report_v1.docx, Report_v2_reviewed.docx, Report_final.docx

Prefer one shared master over emailing five conflicting copies.

Practice Task

  1. Write a one-page article on computer skills for business.
  2. Turn on Track Changes; make at least 5 edits.
  3. Add at least 3 comments.
  4. Accept/reject selectively so the final file shows intentional history (or a clean accepted copy plus the marked-up copy, as your assignment requires).

Step-by-Step Lab Exercise: Review a Classmate’s Paragraph

Goal: practise the full review cycle with Track Changes and comments.

  1. Type this paragraph:

    Computer skills are vital for business students. Spreadsheets help managers analyse data quickly, and word processors make professional documents. Students who practise regularly become productive employees.

  2. Review → Track Changes (turn it on). Set the view to All Markup.
  3. Make these edits:
    • Insert highly before “productive”.
    • Delete the words quickly and regularly.
    • Replace vital with essential.
  4. Select “Spreadsheets” → New Comment → type “Give an Excel example such as a payroll sheet.”
  5. Reply to your comment: “Added in the next version.”
  6. Now act as the author:
    • Accept the insertion of “highly” and the replacement of “vital”.
    • Reject the deletion of “regularly”.
    • Accept the deletion of “quickly”.
  7. Mark the comment as Resolved.

Expected final sentence: “Students who practise regularly become highly productive employees.” and the first sentence reads “Computer skills are essential for business students.”

Common Errors and Fixes

Problem Likely cause Fix
Edits are not shown as changes Track Changes was off while editing Turn on Track Changes before making edits
Cannot see what was changed Display set to No Markup or Simple Markup Switch to All Markup
Final file still shows red underlines and comments Changes not accepted or rejected Review each change, then check Review → Next finds none
Names marked as spelling errors Proper nouns not in the dictionary Use Add to Dictionary for correct names
Several versions with confusing names No naming convention Use names such as Report_v1, Report_v2_reviewed, Report_final

Key Takeaways

  • Run Spelling and Grammar (F7) but judge each suggestion.
  • Comments ask questions; Track Changes records edits.
  • Accept or reject each change deliberately before submitting.
  • Use one master file and clear version names.

Exam-Style Questions

Viva (short answer)

  1. What is the shortcut for Spelling and Grammar check?
  2. Distinguish between comments and Track Changes.
  3. How do you accept or reject a tracked change?
  4. What is the difference between All Markup and Simple Markup?
  5. Why should you not accept every spelling suggestion automatically?

Lab test tasks

  1. Turn on Track Changes and make five edits to a given paragraph; add three comments.
  2. Accept two specific changes and reject one, as instructed by the examiner.
  3. Run Spelling and Grammar and correct all genuine errors, adding two proper names to the dictionary.

📚 Continue to Unit 3: Cell Referencing