Learning Objectives

  • Insert readable tables and charts
  • Add SmartArt process diagrams
  • Create internal and external hyperlinks
  • Manage footers, date, and slide numbers
  • Insert offline pictures (lab-safe)

Images: office_view.svg — prefer This Device over Stock Images when offline.

1) Tables

  1. Insert → Table (e.g. 2 columns × 4 rows for Basic vs Advanced skills).
  2. Keep text short; header row distinct.
  3. Align numbers; avoid tiny fonts inside cells.

2) Charts

  1. Insert → Chart → Column/Bar/Pie.
  2. Edit the datasheet (Feature vs Basic/Advanced users is a common lab pattern).
  3. Chart title + clear series names; delete chart junk (unnecessary legend if only one series).

3) SmartArt

  1. Insert → SmartArt → Process → Basic Chevron (or List).
  2. Example workflow: Collect Data → Enter in Excel → Analyse → Report.
  3. Convert bullet lists to SmartArt when hierarchy matters more than sentences.

4) Pictures and Shapes

  1. Insert → Pictures → This Device → choose office_view.svg.
  2. Resize; align with margins; do not stretch logos.
  3. Insert → Shapes for a callout (Data is Power); apply fill + readable text.
  1. Select text → Insert → Link.
  2. Place in This Document → Slide 2 for “Back to Agenda”.
  3. External URL only when the assignment allows network access.
  4. Test in Slide Show mode.
  1. Insert → Header & Footer.
  2. Footer text (e.g. PRC 110 Lab Test), date/time optional, slide number on.
  3. Don’t show on title slide.
  4. Apply to All.

(Master-level footers set under View → Slide Master stay more consistent.)

Practice Task

Six-slide mini-deck containing:

  • Formatted comparison table
  • Chart with title
  • SmartArt process
  • Offline picture + shape callout
  • Internal “Back to Contents” link
  • Footer + slide numbers except title

📚 Continue to: Advanced Features