Learning Objectives

  • Apply one consistent transition style
  • Add purposeful entrance/emphasis animations with timing
  • Configure Set Up Slide Show and Presenter View
  • Rehearse timings and (optionally) record narration
  • Export PDF and verify master branding before delivery

1) Transitions

  1. Select a slide → Transitions.
  2. Prefer Fade or Push; duration ≈ 0.5–0.7 s.
  3. Apply to All so the deck feels coherent.
  4. Avoid random transition styles per slide.

2) Animations

  1. Select object/text → Animations gallery (Entrance / Emphasis / Exit).
  2. Open Animation Pane to reorder.
  3. Start options: On Click, With Previous, After Previous.
  4. Lab pattern: Agenda bullets Wipe From Left, After Previous, 0.3–0.4 s delay between items.
  5. SmartArt: one Fly In / Pulse On Click — not every node separately unless required.

Rule: if you will not talk about it, do not animate it.

3) Slide Show Setup

Slide Show → Set Up Slide Show

Option Typical class delivery
Show type Presented by a speaker (full screen)
Advance slides Manually
Presenter View Enabled

Kiosk mode + recorded timings is for unattended loops (Set B asks you to try it, then switch back).

4) Rehearse Timings and Narration

  1. Slide Show → Rehearse Timings — click through; note total length (target 5–7 minutes for Unit 4 practical).
  2. Keep or discard timings when prompted.
  3. Record Slide Show (optional): speak short segments; re-record weak slides only.
  4. Use a quiet room; narration is optional for most PRC 110 continuous assessments unless your faculty requires it.

5) Speaker Notes and Export

  1. Click Notes pane under the slide; write at least one sentence you will say.
  2. In Presenter View, notes appear on your screen only.
  3. File → Export → Create PDF/XPS for submission archives.
  4. Final check: master logo/footer, hyperlinks in Slide Show, animations not stalling on click.

Practice Task

Eight-slide deck with:

  • One transition applied to all slides
  • Controlled animations on three slides
  • Notes on four slides
  • Rehearsed timing recorded or written down
  • Slide Master branding verified
  • PDF export saved beside the .pptx

Step-by-Step Lab Exercise: Prepare a Deck for Delivery

  1. Transitions: select slide 1 → Transitions → Fade, duration 0.5 s → Apply To All.
  2. Animations (Agenda slide): select the bullet placeholder → Animations → Wipe → Effect Options → From Left → Start After Previous, delay 0.3 s. Open the Animation Pane and confirm the bullets play in order.
  3. Speaker notes: write one sentence in the notes of four slides.
  4. Set Up Slide Show: Presented by a speaker, Advance slides Manually, Use Presenter View ticked.
  5. Rehearse Timings: run through the deck; note the total time. Target: 5–7 minutes for an 8–10 slide deck.
  6. Export: File → Export → Create PDF/XPS, saved next to the .pptx file.

Check your work: transitions are the same on every slide, bullets appear one after another automatically, notes appear only on the presenter screen, and the PDF opens with all slides.

Common Errors and Fixes

Problem Likely cause Fix
Animations play in the wrong order Objects animated in a different sequence Reorder in the Animation Pane
Slides advance on their own during a live talk Rehearsed timings were kept Set Up Slide Show → Manually, or clear timings
Audience sees the speaker notes Presenter View off or display duplicated Enable Presenter View and set the projector as an extended display
Every slide has a different transition Transitions applied slide by slide Choose one and click Apply To All

Key Takeaways

  • Use one subtle transition for the whole deck.
  • Animate only what you will talk about, in a planned order.
  • Presenter View shows notes and the next slide to the speaker only.
  • Rehearse timings and export a PDF backup before presenting.

Exam-Style Questions

Viva (short answer)

  1. Distinguish between a transition and an animation.
  2. What are the three animation start options?
  3. What is Presenter View?
  4. What does Rehearse Timings do?
  5. Why should you export a PDF copy of a presentation?

Lab test tasks

  1. Apply one transition to all slides and animate the bullets on two slides to appear one after another.
  2. Add speaker notes to four slides and configure the slide show for a speaker with manual advance.
  3. Rehearse timings for the presentation and export it as a PDF.

📚 Practice: Unit 4 Practical Assignment