Objectives

  • Use a slide master or a consistent theme.
  • Structure a short talk: title, agenda, three content slides, close.

Theory: Application software, multimedia in business.

Tasks (50 minutes)

Create Surname_IT231_Lab6.pptx (six slides):

  1. Title: your name, IT 231 BBA, one image.
  2. Agenda (three bullets).
  3. Content: “What is a computer?” (IPO in three bullets).
  4. Content: one hardware vs software comparison (two-column layout).
  5. Content: one Nepal or campus example (e.g. eSewa, IRD portal, or college Wi-Fi).
  6. Thank you + two discussion questions.

Rules: 6×6 guideline (about six words per bullet, six bullets max). One entrance animation on slide 3 only. Speaker notes on slides 3–5 (two sentences each).

Before You Start

  • Open PowerPoint and choose a theme from Design → Themes before adding content; changing it later can break layouts.
  • Plan the six slides on paper first: one headline per slide.
  • Keep images you are allowed to use: your own photos, the campus logo, or Creative Commons images.

Step-by-Step Guide

  1. Slide master. View → Slide Master. On the top (parent) layout, set the title font and colour and add a small footer text (IT 231). Close the master view. Every slide now inherits these settings.
  2. Title slide (1). Your name, the course name, and one image. Use Insert → Pictures and keep the image proportional by resizing from a corner.
  3. Agenda (2). Use the Title and Content layout with three bullets matching slides 3–5.
  4. What is a computer? (3). Three bullets: Input (data enters through devices), Process (the CPU executes instructions), Output (results are shown or stored). Add one entrance animation: Animations → Appear or Fade, with Effect Options → By Paragraph so the bullets appear one at a time.
  5. Hardware vs software (4). Home → Layout → Two Content (or Comparison). Left: hardware examples. Right: software examples.
  6. Local example (5). For example, eSewa: what the user does, what software runs, which hardware is involved.
  7. Thank you (6). Two open discussion questions.
  8. Speaker notes. Open View → Notes and write two sentences for each of slides 3–5, saying what you will say, not what is already written on the slide.
  9. Rehearse. Press F5 to present. Use Alt + F5 (or Slide Show → Use Presenter View) to see your notes while presenting. Time yourself to 3 minutes with Slide Show → Rehearse Timings.

Check Your Work

Checkpoint How to verify
Consistent design The footer and fonts come from the slide master; the same theme is on all slides
Structure Six slides in the order given; the agenda matches slides 3–5
6×6 rule No slide has more than six bullets or bullets much longer than six words
Animation and notes One entrance animation on slide 3 only; speaker notes on slides 3–5
Timing You can present everything in 3 minutes

Common Errors and Fixes

Problem Fix
Footer added slide by slide Put it on the slide master once, or use Insert → Header & Footer → Apply to All.
Text overflows the placeholder Cut the words (6×6) rather than shrinking the font below about 20 pt.
Animation on every slide The task allows one animation. Remove the others in the Animation Pane.
Notes repeat the slide text Notes should hold what you say, such as an example, a number or a transition.

Extension Task

For those who finish early: Convert the slide 4 comparison into a SmartArt graphic (Insert → SmartArt), and export the deck as PDF handouts with three slides per page (File → Export → Create Handouts, or Print → 3 Slides).

Deliverable

The .pptx file. Be ready to present in 3 minutes.

Viva

  1. Why is a slide master useful?
  2. What is the difference between animation and transition?
  3. When should you use a table instead of bullets?
  4. How do speaker notes help in a viva?
  5. What is the 6×6 rule, and why does it help an audience?
  6. What is Presenter View?
  7. Name two ways to keep a presentation consistent in design.
  8. Why should you avoid putting a full paragraph on a slide?