Unit 2.3
Advanced Word Features
PRC 110: Software Skills Practicum
🎯 Learning Objectives
- ✅ Perform a **Mail Merge** for bulk communication.
- ✅ Generate automated **Table of Contents (TOC)**.
- ✅ Insert **Citations & Bibliographies**.
- ✅ Use **Proofing & Collaboration** tools.
📧 Mail Merge
Create personalized documents (letters, emails, labels) for many recipients at once.
The Process:
- **Start Merge:** Mailings > Start Mail Merge > Letters.
- **Select Recipients:** Use an Existing List (Excel) or Type New List.
- **Insert Fields:** Add `<>`, `<>` placeholders.</li>
- **Finish & Merge:** Generate individual documents.
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📚 References & Citations
Table of Contents
Requires Styles (Heading 1, 2)!
- **References > Table of Contents**.
- Updates automatically when you change headings.
Citations
Automatic referencing (APA, MLA).
- **Insert Citation:** Add source details.
- **Bibliography:** Generates the reference list at the end.
👣 Footnotes & Captions
- Footnotes (`Ctrl + Alt + F`): Explanatory notes at the bottom of the page.
- Endnotes (`Ctrl + Alt + D`): Notes at the end of the document.
- Captions: Labels for images/tables (e.g., "Figure 1: Sales Data"). Essential for "Table of Figures".
🔍 Proofing & Collaboration
Review Tools
- **Spelling & Grammar (`F7`):** Check errors.
- **Thesaurus (`Shift + F7`):** Find synonyms.
- **Word Count:** Check length.
Collaboration
- **Track Changes:** Record edits (Insertions/Deletions) for review.
- **Comments:** Add notes without changing text.
🧪 Practicum 2.3
Advanced Document Creation
- Mail Merge: Create a "Job Offer" letter. Use `raw_text.txt` (Download Sample) as content and `client_list.csv` (Download) for recipients.
- Report: Create a 3-page report with Headings.
- TOC: Insert an automated Table of Contents at the start.
- Review: Turn on Track Changes and make 3 edits.