Unit 2.3
Advanced Word Features
PRC 110: Software Skills Practicum
🎯 Learning Objectives
- ✅ Perform a Mail Merge for bulk communication.
- ✅ Generate automated Table of Contents (TOC).
- ✅ Insert Citations & Bibliographies.
- ✅ Use Proofing & Collaboration tools.
📧 Mail Merge
Create personalized documents (letters, emails, labels) for many recipients at once.
The Process:
- Start Merge: Mailings > Start Mail Merge > Letters.
- Select Recipients: Use an Existing List (Excel) or Type New List.
- Insert Fields: Add
<<Name>>, <<Address>> placeholders.
- Finish & Merge: Generate individual documents.
📚 References & Citations
Table of Contents
Requires Styles (Heading 1, 2)!
- References > Table of Contents.
- Updates automatically when you change headings.
Citations
Automatic referencing (APA, MLA).
- Insert Citation: Add source details.
- Bibliography: Generates the reference list at the end.
👣 Footnotes & Captions
- Footnotes (`Ctrl + Alt + F`): Explanatory notes at the bottom of the page.
- Endnotes (`Ctrl + Alt + D`): Notes at the end of the document.
- Captions: Labels for images/tables (e.g., "Figure 1: Sales Data"). Essential for "Table of Figures".
🔍 Proofing & Collaboration
Review Tools
- Spelling & Grammar (
F7): Check errors.
- Thesaurus (
Shift + F7): Find synonyms.
- Word Count: Check length.
Collaboration
- Track Changes: Record edits (Insertions/Deletions) for review.
- Comments: Add notes without changing text.
🧪 Practicum 2.3
Advanced Document Creation
- Mail Merge: Create a "Job Offer" letter. Use `raw_text.txt` (Download Sample) as content and `client_list.csv` (Download) for recipients.
- Report: Create a 3-page report with Headings.
- TOC: Insert an automated Table of Contents at the start.
- Review: Turn on Track Changes and make 3 edits.