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Unit 2.1

MS Word Basics: Formatting

PRC 110: Software Skills Practicum

🎯 Learning Objectives

  • ✅ Master **Font Formatting** (Typeface, Size, Color).
  • ✅ Understand **Paragraph Formatting** (Alignment, Spacing).
  • ✅ Use the **Format Painter** for efficiency.
  • ✅ Apply **Styles** for consistent documents.

🅰️ Font Formatting

The visual style of your text.

Typeface

  • Serif: Times New Roman (Traditional)
  • Sans-Serif: Arial, Calibri (Modern)

Size & Style

  • Body: 11-12 pt
  • Headings: 14-18 pt
  • **Bold**, *Italic*, Underline

Shortcut: `Ctrl + D` opens Font Dialog.

¶ Paragraph Formatting

Alignment

  • LEFT (`Ctrl + L`): Standard for body text.
  • CENTER (`Ctrl + E`): Titles and headings.
  • RIGHT (`Ctrl + R`): Dates, signatures.
  • JUSTIFY (`Ctrl + J`): Newspapers, formal reports.

📏 Spacing & Indentation

Line Spacing

Space between lines.

  • 1.0 (Single)
  • 1.15 (Default)
  • 1.5 or 2.0 (Double)

Indentation

Moving text from margins.

  • First Line: Paragraph start (`Tab`).
  • Hanging: References list (`Ctrl + T`).

🎨 Format Painter

The "Copy-Paste" for Formatting!

  • Single Click: Apply once.
  • Double Click: Apply multiple times.
  • Shortcut: `Ctrl + Shift + C` (Copy) / `Ctrl + Shift + V` (Paste).

📑 Using Styles

Why use Styles (Heading 1, Normal, etc.)?

  • ✅ Consistency: Entire doc looks professional.
  • ✅ Efficiency: Change one style, update everywhere.
  • ✅ Navigation: Enables automated Table of Contents.

🧪 Practicum 2.1

Format a Raw Document

Open `raw_text.txt` (Download Sample) and apply the following:

  1. Set Title to **Arial, 16pt, Bold, Centered**.
  2. Set Body text to **Times New Roman, 12pt, Justified**.
  3. Set Line Spacing to **1.5**.
  4. Apply **First Line Indent** to all paragraphs.
  5. Use **Format Painter** to style subheadings.